PROTECTION OF PERSONAL DATA

PROTECTION OF PERSONAL DATA 


6698 NUMBERED PRIVACY ACT AND NOTIFICATION WITHIN THE FRAMEWORK OF THE REGULATIONS WITH REGARD TO CANCELLATION OR DISPOSAL OF THE PERSONAL DATA

1.) Identity of the data supervisor or his/her representative;

Within the framework of 6689 numbered privacy act (“KVKK”) and the regulations in reference to cancellation, disposal and anonymization of the personal data, this notification has been made by “OLCAY OTEL TOURISM VE TIC. A.S.” with the title of data supervisor in order to fulfill its obligation to enlighten its business affiliates, shareholders, clients and real persons or legal entities with whom it has a relationship.

2.) About the objectives of the personal data which will be processed;

The processing of all the personal data that belong to a real person whose identity is determined or determinable: On condition that the personal data is being part of automatic or any recording system, It defines all kind of process established on the data such as data being collected via non automatic means, being recorded, stored, maintained, amended, rearranged, explained, transferred, absorbed, brought in a state that it can be acquired, classified or prohibited to be used. Within the framework of these definitions, your personal data may change depending upon the services, products or trade activity that have been provided by our company; These data shall be collected verbally, written or electronically via automatic or non-automatic methods and from offices, branches, retailers, call centers, web sites, social media platforms, mobile applications and similar means. Your personal data may be processed by being created and updated as long as you benefit from the products and the services of our company.

When processing these personal data, we comply with the principles in law which are mandatory. These principles are: Qualification to the rules of Law and honesty. Personal Data being right and updated when it’s necessary. Personal Data to be processed for the specific, transparent and legitimate purposes. Data being related, limited and moderated to the purpose of processing. Data being maintained for the period which is necessary for the processing purpose and which is predicted in the relevant legislation.

Also, your personal data can be processed when you use our call center or website and when you visit our company or our website with the purpose of using our company’s services or when you attend the trainings, workshops or organizations that are organized by our company.

Your collected personal data will be processed within the compass of the provisions and purposes of personal data processing that are indicated in the 5th and 6th article of KVKK Law with the purposes of our business units to realize the necessary works in order to benefit you from the services and the products of our company and to recommend our company’s products and services to you after these products are specialized according to your good taste, usage habits and needs and our business units also procure the legal and commercial security of our company and the persons who have commercial relationship with our company, (The administrative activities devoted to the communication that is carried out by our company, to provide investigation and physical security of the locations that belong to our company, evaluation process of the business affiliates/clients/retailers (or their authorized members or employees) legal compliance process, financial works etc.) and recruitment of the determination and the application of the commercial and business strategies of our company and recruitment of the conduct of the policies of the human resources department of our company.

3.) About the objectives of the personal data and to whom that the data shall be transferred;

Your collected personal data shall be transferred to our business affiliates, retailers, shareholders, public institutions authorized by law and to private persons within the compass of the provisions and purposes of personal data processing that are indicated in the 8th and 9th article of KVKK Law with the purposes of our business units to realize the necessary works in order to benefit you from the services and the products of our company and for the recommendation of our company’s products and services to you after these products are specialized according to your good taste, usage habits and needs, our business units also procure the legal and commercial security of our company and the persons who have commercial relationship with our company, (The administrative activities devoted to the communication that is carried out by our company, to provide investigation and physical security of the locations that belong to our company, evaluation process of the business affiliates/clients/retailers (or their authorized members or employees) legal compliance process, financial works etc.) and recruitment of the determination and the application of the commercial and business strategies of our company and recruitment of the conduct of the policies of the human resources department of our company.

4.) The legal reason and the method of collecting personal data;

Your personal data is acquired from all sorts of verbal, written and electronic environment in the direction of the purposes that are indicated above in order to provide the products and the services within the determined legal framework and within this context, with the object of our company to fulfill all the obligations arising from this contract and the law properly. Your personal data which is collected for this reason may be processed and transferred with the purposes that are indicated in the (1st) and (2nd) articles of this text within the scope of personal data processing purposes and provisions that are stated in the 5th and 6th articles of KVKK Law.

5.) Rights of the Data Owner;

Within the context of KVKK, you have the rights mentioned below with respect to your personal data,

– To learn if your personal data has been processed or not,

– To demand information if your personal data have been processed,

– To learn the processing objective of your personal data and to learn if your personal data have been used in compliance with the objective of the processing,

– To know the domestic and foreign third persons to whom the data have been transferred to,

– To demand correction in case of your personal data have been processed deficiently or wrong,

– In the event of the reasons that required your personal data to be processed are diminished; then to demand the disposal or extinguishment of these data,

– To demand a notification to be made to the third parties to whom your personal data had been transferred regarding your personal data which has been corrected or deleted upon your request,

– Objection to a result that has been arose against you thereby the personal data that have been analyzed exclusively by means of automatic systems,

– To demand compensation for the loss in the event of you incur loss hence the illegal processing of the personal data.

In order to use the rights indicated above, along with the necessary information that confirms your identity and the statement that is devoted to the rights that you want to use you can send your written demand to the “HOLIDAY INN ISTANBUL CITY HOTEL – Turgut Ozal Millet Cad. No: 189 Topkapı / FATIH/ISTANBUL” address with a wet signature or to our registered email address info@hiistanbulcity.com.tr signed by secure electronic signature.

As personal data owners in the letter of application that you will submit in order to use your rights and the rights mentioned above which includes your statements regarding the rights which you demanded to use; It is necessary that the subject of your demand to be clear and understandable, the subject must be related to you personally or if you are acting on behalf of somebody else you must be authorized specially in this subject and you need to document this authorization and the letter of application shall include the identity and address information and you need to attach the documents which will confirm your identity to the letter of application.

Within this scope the appeals will be resulted as soon as possible and within 30 days at most. Aforementioned appeals are free for now. However, in the event of process requires a separate cost, the prices in the tariff which is determined by the Personal Data Protection Committee may be charged.